Job Descriptions

Announcer - The announcer sits at the announcer’s table and makes any announcements needed throughout the meet. The announcer needs to have a clear and pleasant voice. The announcer is in charge of playing music during warm-ups and playing the USA Star Spangled Banner (National Anthem). Please bring this music on a phone or ipod to plug into speakers.

Awards -  As award labels are printed, you will place the labels on the appropriate ribbons or medals, file them in the team bags, and file the Brentwood swimmers ribbons in their file cabinet. Depending on the meet, you may also help pass out awards to athletes on the medal stand.

Clerk of Course for 8 & Unders - Clerk of Course volunteers organize all 8 & Under swimmers into heat and lane order on the designated stands in the clerk of course area. They then escort swimmers to their lanes at the appropriate time for the race.

Computer Admin - (Must have approval prior to sign-up)— This job is located at the scorer’s table inside the pool area. It involves adding and changing meet entries using the HyTek computer software. Please contact the Meet Director if you are interested in training for this position. 

Concessions - You will be selling concession items and keeping items stocked. Depending on your job date and time, you may be asked to help set up or clean up the concession area. It is located in the snack room of the ISC. 

Computer - DAK - This job is located at the scorer’s table inside the pool area. You would be controlling the computer that runs the timing pads and score board during the meet.  Please contact Lori Biller at tlbiller@comcast.net if you are interested in being trained. 


Heat Sheet Sales - This job is located in the lobby of the venue. You will sell heat sheets at the beginning of each session. 

Help Meet Director Clean Up After Last Day of Meet - This job will require you to clean up tables, concessions & hospitality items, and other swim meet supplies under the direction of the Meet Director. Heavy lifting is required as you carry items to storage. Please wear the appropriate clothing/shoes for working.


Help Meet Director Set Up Prior to Start of First Day of Meet - This job requires some heavy lifting as you carry items from storage to the appropriate areas. This job includes setting up and decorating scoring tables, hospitality, 
concessions and entry tables.
 Please wear the appropriate clothing/shoes for working.

Hospitality Runner - This job includes picking up and delivering previously ordered and purchased food items. You must be available at specified times and have your own transportation. You may be asked to run emergency errands as needed during the meet.
 

Hospitality - As a hospitality worker you will be setting up meals and snacks for coaches and officials. You will need to keep things cleaned up and stocked throughout your shift. This area is located just past the concession area of the ISC.
 Children are not allowed in the Hospitality room and no one under the age of 21 can work this job.

Meet Director Assistant - The Assistant Meet Director assists the Meet Director during the meet. They are responsible for making sure all of the details of the meet run smoothly. They are the main “go-to” person for the meet, and have to be able to find solutions to any problem that might arise. Some areas of responsibility include the scoring table (preparing timer sheets), the volunteer check-in (making sure there are not any jobs that need to be filled), the concession and hospitality areas (making sure all items are delivered and things are running as expected). They coordinate both set-up and clean-up, and are required to work the entire session, unless another meet director is scheduled as well. Please contact Lori Biller at tlbiller@comcast.net if you are interested in training for this position.

Meet Marshall - The Meet Marshall has the responsibility of keeping the restricted deck area free of spectators, monitoring warm-ups, helping the meet director with crowd control, monitoring the "no cameras or recording devices allowed behind the blocks at any time" rule, and protecting the swimmers by reminding them not to run on deck and to go feet first in warm-up/cool-down lanes (to prevent head on collisions). You will wear a special vest so that you will be visible.
 

Menu -   Sometimes Food or Drinks will be offered as menus on our Job Sign-up List. If so, please purchase the items and deliver them at the specified delivery date and time. Please do not deliver early or late and do not drop off items in the coach’s office. Menus can run $50-75.00. 

Officials (Must have approval prior to sign-up) - There are several different official positions available during each meet. All officials start out as Stroke and Turn Officials after required training, shadowing and background checks. Some go on to be trained as starters and referees. If you are interested in becoming an official, please contact Laura DeMotte at officials@excelaquatics.org.

Parking Lot Attendant - As a parking lot attendant, you will wear a fluorescent vest and stand outside before and during the beginning of the session you are assigned. Please dress in appropriate attire on chilly mornings. Your job is to assure that vehicles do not park in unauthorized spots. Cars can park in the upper or lower parking areas of the ISC/ Tower Park.  Cars are not allowed to park on the streets, in the "turn around area",  or in the lots of the other businesses on Heritage Way. Please let the meet director know if you experience any resistance; be polite and non- confrontational. 

Runner - Runners collect lane timer sheets from the timers and deliver them to the scorer’s table (in lane order from 1-8). Runners also post results, hand out water to the timers and deliver award labels to the heat sheet/awards table; these printouts will be provided by the scorer’s table.


Tennis Courts Monitor—The tennis court is sometimes used as overflow seating during big meets, like the Meet of Champs. As a monitor you will monitor the athletes in the announce the upcoming events so swimmers/parents know when events are approaching. Monitors will need a clear and easy to understand voice; a microphone and speaker may be available.
 

Timer - As a Timer you will be given a stopwatch, a timing “pickle,” and a clip board. You will need to pay close attention to the starter and referee to know when you will need to start your timer, so we ask that no cell phone use is allowed during your shift. As the starter announces “take your mark,” keep your eye on the starter system. When the light flashes, start your watch. If you miss the start, raise your hand and get the attention of the head timer to switch watches with them. It is your job to know what the event distance is and when the swimmer is about to finish. As the swimmer comes in for the finish you will need to stand up, pick up the “pickle,” and lean over the edge of the pool to see the touch. As they touch, with any part of their body, you will stop the stopwatch and push the button on the “pickle.” Record the time, to the hundredth (ex: 1:02.58), from your stopwatch on the line for that swimmer. Verify that the swimmer is actually the person listed. If not, please make note of their name on the timer sheet. Timers are required to work the entire session even if there are delays in the meet. 

Volunteer Coordinator  - The volunteer coordinator checks in volunteers, gives job descriptions, contacts missing volunteers, and keeps records of all filled and missed jobs. They are required to be present before sessions begin as well as during the meet when shifts change. The volunteer coordinator table is located in the lobby. The volunteer coordinator will work with the meet director to find necessary substitutes, as needed. If you are interested in becoming a volunteer coordinator, please contact Meet Director Lori Biller.

We can’t run our swim meets without our Parent Support!! Thanks for your help!